Student Attendance Regulations
As required by Colorado State Law and BVSD Policy, students are expected to attend every day that school is in session. For further information in the District’s Attendance Policies (JH 6/25/13 and JH-R, 6/26/13), please refer to Student Rights and Responsibilities Guide and State Law (C.R.S. 22-33-104), which require attendance at school for all students until the age of seventeen.
Habitual tardiness disrupts the learning environment and compromises student academic progress. Board policy states that because of the disruptive nature of tardiness on the non-tardy students right to an uninterrupted learning environment, appropriate penalties may be imposed. If a student is less than 5 minutes late to class, they will be marked tardy in Infinite Campus. Please note, if your student is more than 5 minutes tardy, it is considered an unexcused absence and will be marked as such in infinite Campus. In order to maintain accurate attendance records, teachers will also make a notation in Infinite Campus indicating the number of minutes that the student was late. Like the attendance policy, tardies must be excused within 48 hours. An unexcused tardy will be viewed the same as an unexcused absence.
Truancy procedures will be initiated for students under the age of 17 whose attendance is deemed by the administration to be excessive and interfering with the student’s education. Specifically, the student and their parent/guardian will receive two letters stating that further absences will not be excused unless documentation is provided by a doctor. If further absences are accrued after the letter, the student will be referred to the truancy process. These processes will also be followed for students 17 and older, with the exception that students at this age do not attend truancy court. In order to remediate the excessive absences, students will be placed on an attendance contract. In the rare case that the contract is violated, further school consequences will result.
Excusing Single Period Absence
Per the School Board Policy, staff will not excuse single period absences without documentation (Doctor’s note, Dentist note, or court appearance). If the note is forgotten it can be faxed in to 720-561-5317. Notes cannot be written by student’s own parents. If a student needs to leave school due to illness, the student must visit the nurse’s office first to be excused. We cannot interrupt class to pull a student for an appointment; students should leave for appointment at the time needed.
Excusing Full Day(s) Absence(s)
Parents and Guardians can call in to the attendance office (720-561-5300) or email (firstname.lastname@example.org) information excusing the student’s day out of school up to ten times without documentation. Parents should call on the day of the absence. If it is not possible to call on the day of absence, a call must be made within two days (48 hours) after the absence or it will remain unexcused. Written notes will not be accepted to excuse an absence. If a parent/guardian is using the email system to excuse a student, they must also follow this up with a phone call within 48 hours of the absence. Students may never excuse themselves.
Excused absences include:
Temporary illness or injury
Extended absences due to physical, mental, or emotional disability, with documentation if the absences will exceed ten school days
Medical or dental appointments that cannot be scheduled outside of the regular school day (documentation from care provider required)
Absences directly related to the primary handicapping condition of an identified handicapped student
Emergency, serious illness, or death in the family
An absence that occurs when the student is in the custody of court of law enforcement authorities
Absences due to suspension (in accordance with state law)
An absence resulting from participation in a work/study program, field trip, or athletic competition under the supervision of school
Extremely inclement weather
Participation in religious observances
An absence that is approved by an administrator of the school
Note: All other absences are considered unexcused.
Periods will count as half day to full day absence. Two half days will count as one full day towards the ten day limit.
Prearranged absences include interviews with college admission officials, interviews with career employer representatives, and special family activities and extenuating circumstances as determined by the principal or their designee. Please have your student see attendance staff for a Prearranged Absence Form before the event. This must be signed by parents, teacher and Dean of Students/Assistant Principal to excuse absences.
Missed Work for Absenteeism
Students with absences must make arrangements with their teacher to make up work for excused absences. The amount of time for completing makeup work is at the teacher’s discretion. Arrangements must be initiated within two school days of absence. Work assigned prior to the absence is due on the original date or immediately upon return as per the teacher’s expectations. Work assigned while the student is absent will be due as per the arrangement between the teacher and the student. Students with prearranged absences are held responsible for all missed class information. All homework or projects that occur during a pre-arranged absence must be submitted as per the prior arrangement between the teacher and the student. It will be at the discretion of each teacher whether to accept makeup work (including exams) occurring during an unexcused absence. No student can miss a class in order to make up work for another class.
School Notification Concerning Unexcused Absences
Unless the absence has been excused, the Attendance Office will attempt to make a computerized telephone call concerning each class period missed. Parents and students may access attendance via Infinite Campus. In an effort to support regular attendance, a letter will be sent home after 10 unexcused class-period absences. Another letter will be sent home at 20 unexcused class-period absences, and an alert will be placed in the student’s Infinite Campus record requiring documentation to excuse absences from this point forward. Following this, a remedial attendance plan will be developed to support better attendance at school.
If that plan does not increase student attendance, the school may move forward with the truancy process. When your student wakes up sick in the morning but decides to come to school later that day because the illness has passed: The parent and/or the student must check in at the attendance desk. The parent must make a follow-up phone call to the Dean of Students to correctly mark your student’s attendance.
Incorrectly Marked Absences
It is the student’s responsibility to get a correction form (Oops slip) from the attendance office and have the teacher sign it, then turn it back in to attendance. All updates will be available on Infinite Campus after the correction is made.