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ATTENDANCE POLICY & PROCEDURES

BHS Attendance Policy

Since it is the expectation at Boulder High School that each and every class period consists of high-quality instruction and effective best practice, any absence may negatively impact student learning and academic progress. As such, it is the further expectation of Boulder High School that students are on-time and attend each and every class period.  Please take time to familiarize yourself with the attendance policy below. 

Student Attendance Regulations

As required by Colorado State Law and BVSD Policy, students are expected to attend every day that school is in session. For further information in the District’s Attendance Policies (English JH 6/25/13 and Spanish JH-SP) and Regulations (English JH-R 6/26/13 and Spanish JH-R-SP), please refer to the Student Rights and Responsibilities Guide (English, Spanish) and State Law (C.R.S. 22-33-104), which require attendance at school for all students until the age of seventeen.

After School CLASS/Saturday Community Service

Students who accrue excessive absences can be assigned to an After School CLASS (Collaborate, Learn Attend to Succeed at School) or Saturday Community Service.  Students who accrue excessive tardies in any one class may be assigned to After School CLASS or Saturday Community Service. Failure to attend After School CLASS will result in automatic referral for Saturday Community Service.  A student failing to attend their Saturday Community Service assignment can result in an out-of-school suspension for defiance.

Tardies

Students arriving late to class disrupt the learning environment and compromises student academic progress. Board policy (English JH 6/25/13, Spanish JH-SP) states that because of the disruptive nature of tardiness on the non-tardy students’ right to an uninterrupted learning environment, appropriate penalties may be imposed. If a student is less than 5 minutes late to class, they will be marked tardy in Infinite Campus. Please note, if your student is more than 5 minutes tardy, it is considered an unexcused absence and will be marked as such in Infinite Campus. In order to maintain accurate attendance records, teachers will also make a notation in Infinite Campus indicating the number of minutes that the student was late whether they arrive before or after the 5 minutes.

Tardy Policy

Students with excessive tardies will be referred to the Dean of Students for consequences.

  • 10 unexcused tardies in a class----Detention
  • 20 unexcused tardies in a class---Four hours of Saturday Community Service.
  • 25+ unexcused tardies in a class---8 hours of Saturday Community Service and mandatory parent meeting.

Knowing that tardies and unexcused absences usually go hand in hand, the Administration may impose other penalties as they see fit including, but not limited to, detention, Saturday Community Service and/or suspension. Depending upon the variables driving the tardiness/truancy, an attendance contract may be put into place at any time.

Truancy Procedures

Truancy procedures will be initiated for students under the age of 17 who have excessive absences.  Specifically, the student and their parent/guardian will receive two letters stating that further absences will not be excused unless documentation is provided by a doctor. These processes will also be followed for students 17 and older, with the exception that students at this age are not referred to truancy.  If a student accrues 30 unexcused absences, administration will place the student on an attendance contract. In the rare case that a student continues to accrue unexcused absences after being placed on an attendance contract, he or she will be referred to truancy mediation with the BVSD Engagement Specialist. 

Absence Reporting Procedure

Excusing Single Period Absence 

Per School Board Policy, English JH 6/25/13 and Spanish JH-SP, attendance staff will not excuse single period absences without documentation (Doctor’s note, Dentist note, or court appearance).  If the note is forgotten it can be faxed in to 720-561-5317 within 48 hours of the absence. Notes cannot be written by student’s own parents. If a student needs to leave school due to illness, the student must visit the nurse’s office first to be excused. We cannot interrupt class to pull a student for an appointment; students should leave for appointment at the time needed.

Excusing Full Day(s) Absence(s)

Parents and Guardians must call in to the attendance office (720-561-5300) and provide information excusing the student’s day out of school, up to ten days without documentation.  We strongly recommend parents calling on the day of the absence to excuse their student. If it is not possible to call on the day of absence, a call must be made within two days (48 hours) after the absence or it will remain unexcused. Written notes or emails from parents will not be accepted to excuse an absence.

Excused absences include:

  • Temporary illness or injury
  • Extended absences due to physical, mental, or emotional disability
  • Medical or dental appointments that cannot be scheduled outside of the regular school day (documentation from care provider required)
  • Absences directly related to the primary handicapping condition of an identified handicapped student
  • Emergency, serious illness, or death in the family
  • An absence that occurs when the student is in the custody of court of law enforcement authorities
  • Absences due to suspension (in accordance with state law)
  • An absence resulting from participation in a work/study program, field trip, or athletic competition under the supervision of school
  • Extremely inclement weather
  • Participation in religious observances
  • An absence that is approved by an administrator of the school

Prearranged Absences

Prearranged absences include interviews with college admission officials, interviews with career employer representatives, special family activities, and extenuating circumstances as determined by the principal or their designee. Please have your student see attendance staff for a Prearranged Absence Form before the event. This will be signed by parents, teachers and a school administrator to excuse absences. Prearranged absences may necessitate a parent conference.

The teacher of any class from which a student is absent shall determine what assignments the student shall make up and in what period of time the student shall complete such assignments. Upon satisfactory completion, full credit shall be granted. The tests and assignments shall be equivalent to, but not necessarily identical to, that which the student missed during the absence. 

Missed Work for Absenteeism 

Students with absences must make arrangements with the teacher to make up work for excused absences. The amount of time for completing makeup work is at the teacher’s discretion. Arrangements must be initiated within two school days of the absence. Work assigned prior to the absence is due on the original date or immediately upon return as per the teacher’s expectations. Work assigned while the student is absent will be due as per the arrangement between the teacher and the student. Students with pre-arranged absences are held responsible for all missed class information. All homework or projects that occur during a prearranged absence must be submitted as per the prior arrangement between the teacher and the student. It will be at the discretion of each teacher whether to accept makeup work (including exams) occurring during an unexcused absence.  No student can miss a class in order to make up work for another class.

School Notification Concerning Unexcused Absences

Unless the absence has been excused, the attendance staff will attempt to make a computerized telephone call concerning each class period missed. Parents and students may access attendance records via the Infinite Campus (IC) Portal. In an effort to support regular attendance, an initial letter will be sent home after 10 unexcused class-period absences. Another letter will be sent home at 20 unexcused class-period absences.

If a student wakes up sick in the morning but decides to come to school later that day because the illness has passed, the parent and/or the student must check in with attendance staff. 

Incorrectly marked absences

It is the student’s responsibility to get an attendance correction form, "Oops Slip", from attendance assistant. The student will enter the date of the incorrect absence(s) and have the teacher of the missed class sign it. Students must then turn it back in to the attendance office. All updates will be available on Infinite Campus after the correction is made. Reminder, if your student is more than 20 minutes tardy, it is considered an absence.

Health Appointments

Parents should make every effort to schedule appointments outside of school hours. However, if not possible, parents are urged to consider varying the times of the day during which health appointments are made in order to avoid missing the same class consistently. If a student returns to school the same day, they are required to report to the attendance desk before returning to class to provide documentation of the health visit in the form of a note from the health professional. If the student does not return to school that day, documentation should be provided to attendance the following day.

Family Trips

We realize there are times families need to travel for various reasons during the school year. Families taking these trips must complete a pre-arranged absence form. If your student has accrued more than their ten days absent limit, then the absences will be considered unexcused.  We want parents to understand that classroom instruction and the interactive dynamic of the classroom experience are irreplaceable. A student must complete a Pre-Arranged Absence form at least three days prior to the start of the absence. These forms are available at the attendance desk.

College Visitations

College Visits - On Campus

Many college representatives come to Boulder High School to provide students information about their colleges.  View this schedule on the BHS Counseling College Rep Visits Website. Any junior or senior can attend these college visits and sophomores who have written notice from their parents can attend as well. 

Students must follow these guidelines:

  • Students may choose to participate in a maximum of five visits
  • Students must get a teacher signature 48 hours prior to the visit
  • Students must bring this form to the visits as an admission ticket.

College Visits - Off Campus

Students must complete a pre-arranged absence form prior to visiting a college campus if they want their absence excused. Pre-arranged absence forms can be picked up at the attendance desk. Students must get the required signatures (student, parent, teacher and administrator) and return form to the Attendance Office at least 24 hours before absence.